House Rules

These House Rules have been adopted by the Board of Directors for the sole purpose of assuring members a greater enjoyment of the Club facilities. Your cooperation is solicited in seeing that these rules are followed.

Visitors & Guests;

Non-Resident:

(a)     Persons residing outside of Oklahoma County may be introduced into the Club as guests upon the request of any member and may have issued to them upon such request, a card of privileges which shall be limited to a period of ten days.

(b)     When accompanied by a member, non-resident guests may be extended the privileges of the club without registration.

(c)     Non-residents of Oklahoma City, on temporary assignment in the city, who are properly introduced members of a reciprocal club may, upon becoming temporary residents of Oklahoma City for a period of more than one month, enjoy the use of the facilities of The Beacon club for a period of up to six months, upon the approval of the Board of Directors and the Managers of the Club.

Resident:

A resident of the city of Oklahoma City, Oklahoma may be introduced into the Club as a guest, after making arrangements with the management, but no resident shall be so introduced more often than three times a year, for a five-day period each, except upon special invitation of the Club. Any member desiring to extend privileges of the club to a resident non-member must, in all cases, make prior arrangements with the manager.

Indebtedness of Visitors:

A member introducing a visitor shall be held responsible for his indebtedness to the Club.

Club Member's Family Members:

Spouses, sons under the age of twenty-one years of age and unmarried daughters who form a part of the member's household, shall be entitled to such privileges as may be fixed by the House committee. The member to whose household such persons belong shall be responsible for the payment of any indebtedness incurred by them. No one under the age of twenty-one will be served alcoholic beverages or allowed in the cocktail Lounge.

INTOXICATING LIQUORS

Intoxicating liquors shall be introduced into the club only in compliance with the state laws. If you have any questions pertaining to this matter, please call the manager's office.

GAMBLING

Gambling, in all its forms, is prohibited. The playing of cards and other games as a social diversion will be permitted under the supervision of the House Committee. Except by special arrangement, the hours will be from 10:00 a.m. to 10:00 p.m.

BULLETIN BOARD

A Club bulletin board shall be placed in a permanent place near the club's private rooms. Nothing shall be posted on the bulletin board except by officers of the Club, by the Board of Directors, club Manager, or the standing committee.

LIMITATION OF CREDIT

Whenever a member's indebtedness to the Club for house bills has reached the sum of Three Hundred ($300.00) Dollars, his further credit may be suspended by order of the House committee until the entire amount due by the member has been paid.

EXPELLED OR SUSPENDED MEMBERS

Any member having been expelled or suspended from membership in the Club shall not be introduced as a guest, nor allowed in the Club's quarters, without permission of the Club Manager or the Board of Directors.

PRIVATE ROOMS

(a)     The private rooms of the club are available to members at a slight additional charge by reservation with the Manager's office. Members making reservations will be charged for same, unless canceled twenty-four hours in advance of proposed use.

(b)     The large dining rooms are available for members for a charge, provided that, in the event that it is reserved for any date from the period of time beginning on Thanksgiving Day and ending on 1 January, inclusive, cancellation of the reservations on notice of less than 15 days before the date of reservation shall pay the prevailing charge, unless the room is reserved and used by another member on said date. The Manager will notify the member of this provision at the time such a reservation is accepted.

(c)     The Directors will determine, from time to time, when charges for cancellations may be made for times not covered by Paragraph (b) hereof.

(d)      Functions of the Club quarters, other than those sponsored by the Club itself, are restricted to those:

(1)     Social functions for which the member or a member of his immediate family, is host of the party.

(2)     Civic and non-profit organizations, business groups for luncheons and dinners, and college and school groups shall be sponsored by a minimum of one member and at least one member in attendance. Sponsoring member or members shall be responsible for all charges incurred.

(3)     Groups where charges are being made to persons attending the banquet or function (i.e., ticket sales, etc.) only upon the condition that the sponsoring member(s) are members of the organization booking the function, and such sponsor(s) are in attendance at the function, and the approval of the Board of Directors of the Club has been obtained.

8.       EXTRA USE OF MEMBERSHIPS:

Membership transfers and use of the membership are reviewed by the Membership Committee and the Club Management.

9.       SERVICE CHECKS:

Members are required to sign all service checks rendered with their name and membership number and may not pay cash for any service, except for cigarettes.

In order to insure equal and efficient service for all members, a 18% service charge with a .15 cent minimum charge per check will be in effect at The Beacon Club, and no additional moneys shall be offered to, nor accepted by, the employees of the Club. In addition there shall be no service charges made, nor tips accepted, by the checkroom attendants. For this desired equality of treatment to be maintained, certain members cannot be permitted to engender favors or to secure preferential treatment by generous tips and giving. These rules are not to be infringed by indirection, i.e., by the giving of gifts other than to some organized plan bearing the sanction of the Board of Directors, such as the Christmas Cheer Fund. For these purposes, the word "tips" shall be taken to bear its ordinary meaning: Gifts of money to the employees for services rendered.

10.    CONDUCT:

No loud, boisterous or obscene language, or disorderly or ungentlemanly conduct of any kind will be permitted. The Board of Directors finds that imposition of penalties, as provided for in the By-Laws, would be too severe, but that if disciplinary action is necessary to enforce this rule, the Board may, at its discretion, forbid any member found in violation of this rule to use any facilities of the Club, or to enter any portion of the Club, or both for a period of time not to exceed one year.

Members will be held strictly accountable for the character and conduct of their guests, as well as any indebtedness incurred by them.

The Club reserves the right, and the Manager and his assistant have been instructed, to refuse service to any member or guest violating this rule.

11.    CLUB PROPERTY:

Books, magazines, newspapers, and periodicals must not be removed from their proper places. Damage to Club property by members or their guests will be charged to the account of the member responsible.

12.    PRIVATE PROPERTY:

All private property, while in or on the Club's premises shall be solely at the owner's risk. The Club assumes no responsibility for lost or missing property and in consideration of the use of the privileges and facilities of the club, members and their guests release the club from any responsibility therefore.

13.    EMPLOYEES:

No members shall reprimand or in any way punish any employee of the Club. Instances of employee misconduct and all complaints shall be made to the Manager. Employees of the Club are not permitted to leave the Club during working hours for any purpose, and members are requested not to send employees on errands outside of the Club without the consent of the Manager.

14.    PROPER DRESS:

All members and male guests must wear a coat and tie at all times when using the Club, with the exception of private rooms and the Buffet Area (Parkview Room).

15.    RECIPROCAL CLUBS:

Members desiring to visit reciprocal clubs should first obtain, from The Beacon Club office, a card of introduction to each club they wish to visit.

16.    GENERAL:

(1)     Club Hours: The hours are set by the Board of Directors and the Management. The Club is open for business Monday through Saturday, but closed on Sunday.

(2)     Telephone: No long-distance calls placed by members shall be charged to the club's number, nor will collect calls for members be accepted by the club. Pay telephones are available on premises.

(3)     Radios: Radios are prohibited in the club except for special occasions to be determined by the House Committee.

(4)     The club rooms shall not be used for political or sectarian meetings.

(5)     All supplies and services must be signed for when service check is presented.

(6)     No dogs or other pets are permitted in the Club.

(7)     Members observing any infractions of these House Rules shall report the same immediately to the Manager. Such incidents shall be investigated by the Manager and reported in writing to the House Committee.

In the event that there is any conflict between these House Rules and the By-Laws, the latter shall prevail.

Your requests, criticisms and complaints are earnestly solicited and may be made to the Manager, House Committee, or the Board of Directors.

Approved: By the Board of Directors

September 19, 1989

ByLaws of The Beacon Club

(As Amended on October 29, 1998)

 

ARTICLE I

Membership

 

1.1                 Eligibility.  Persons of Good Moral Character.

 

1.2                 Election of Members.  Any member of the Club desiring to purpose a person for membership shall do so by delivering to the General Manager of the club an official application for membership.  The application for membership shall be on file until the next regularly scheduled Board of Directors meeting before the same may be acted upon.  At that time, the applicant may be elected upon his compliance with all terms and conditions and admitted to membership, and his name shall then be entered by the General Manager upon the list of the members of the Club.

 

1.3                 Classification of Members.  Those persons entitled to use and enjoy the property of the Club as classified and restricted herein or by action of the Board shall consist of:

 

(a)                 Stockholding Members

(b)                 Corporate Members

(c)                 Young Executive Members

(d)                 Non-Resident Members

(e)                 Honorary Members

(f)                  Retired Members

 

1.4                 Stockholding Members.  Stockholding members shall consist of such persons as have been elected as such by the Board of Directors.  Every stockholding member shall be the owner of one share of stock in the Club.  Only stockholding members shall be entitled to vote at the stockholders’ meetings of the Club.

 

1.5                 Corporate Members.  Corporations requiring three (3) or more signing members may obtain corporate memberships.  A principal of the corporation must be a stockholding member of the Club.  Employees of the corporation may become corporate members by application, and subject to a reduced monthly dues fee as determined by the Board of Directors.  Corporate members are nonvoting members.  Corporate memberships are transferable upon application and approval by the Board.

 

1.6                 Young Executive Members.  An individual under the age of forty (4) may make a formal application for acceptance to the Club, as a young executive member.  This member is not required to purchase stock, and will be subject to a reduced monthly dues charge, and will be subject to an initiation fee, as determined by the Board of Directors.  Such membership shall be nontransferable, and is terminated automatically at age forty (4).

 

1.7                 Non-Resident Members.  Qualified individuals residing fifty (5) miles or more from Oklahoma City may be elected as non-resident members.  This is a nonvoting membership.  Non-Resident dues shall be determined by the Board of Directors.

 

1.8                 Honorary Members.  A limited number of persons selected by the Board of Directors may hold Honorary Memberships for a period of one year.  Honorary Members shall pay such dues and charges as may be determined by the Board of Directors from time to time.  Honorary Members may be re-elected.

 

1.9                 Retired Members.  An individual over the age of seventy (70) years, who has been a member of the Club for not less than ten (1) years and is not employed on a full-time basis may make application for acceptance to the Club as a Retired Member.  The monthly dues charged for a Retired Member shall be waived.

 

1.10              Assessments.  No assessment of members shall be made unless such assessment be first proposed by a resolution of the Board of directors and approved by at least a majority of the members entitled to vote.  Upon the adoption by the Board of Directors of a resolution proposing an assessment, the General Manager shall mail a ballot to each member, accompanied by a return envelope, setting forth the resolution to be voted upon and giving a brief sumary of the reason therefor.  At the expiration of ten (10) days after the mailing of the ballots by the General Manager, those returned shall be canvassed by the Board of Directors.

 

1.11              Dues and Indebtedness.  There shall be mailed monthly to each member a statement for dues and any other indebtedness due the club.  If such indebtedness is not paid within ninety(90) days from the date of mailing such statements, the name of the delinquent member, together with the amount due, shall be posted on the Club bulletin board and thereafter such member shall not be entitled to the privileges of the club and no further credit shall be extended until payment has been made in full.  In the event such indebtedness remains unpaid after positing for a period of sixty (60) days, such delinquent member shall be automatically dropped from membership in the Club.  An 18% penalty will be charged on all past due accounts.

 

1.12              Member’s Family.  Wives and unmarried sons and daughters who form a part of a member’s household shall be admitted to the Club and any indebtedness incurred by such persons shall be billed to and paid by the member.

 

1.13              Resignation.  Any member of the club may resign his membership by delivering to the General Manager his written resignation; provided, however, that no resignation shall become effective until all current dues and indebtedness to the club have been discharged.

 

1.14              Guest.  Upon request of a member, the privileges of the club may be extended to persons residing outside of Oklahoma County for a period of two weeks.  Persons residing in Oklahoma County, if accompanied by a member, may be admitted to the Club.  Any member introducing a visitor or guest shall be responsible for all indebtedness incurred by such person.

 

1.15              Limitation of Credit.  Whenever a member’s indebtedness to the Club shall reach $300.00, further credit may be suspended until payment is made.

 

 

ARTICLE 2

 

Meetings of Members

 

2.1                 Annual Meetings.  The regular annual meeting of the members of the Club shall be held on the last Tuesday in March of each year, at such hour as may be specified in the notice of such meeting, unless a later date is selected by the President with approval of the Board of Directors.

 

2.2                 Special Meetings.  A special meeting of the members of the club may be called by:  (1) the President, or in his absence, the Vice President; (b) any five (5) members of the Board of Directors; or (c) the written request of twenty-five (25) members.

 

2.3                 Quorum.  At any meeting of the members, twenty-five (25) members shall constitute a quorum.

 

2.4                 Place of Meetings.  All meetings of the club shall be held in the club rooms or such other place as may be designated by the Directors.

 

2.5                 Notice of Annual Meetings.  Notice of the annual meeting of the members shall be mailed, postage prepaid by the Secretary, to each ember of the club at least ten (10) days before such meeting, stating the time and place thereof.

 

2.6                 Notice of Special Meetings.  Notice of all special meetings shall be mailed, postage prepaid by the General Manager, to each member of the club at least five (5) days before such meeting, stating the time and place thereof and the purpose for which the meeting is called.  No subject shall be considered  at such special meeting, except such as is specified in the notice.

 

2.7                 Adjournment.  Any meeting of the members may be adjourned from time to time, but notice thereof shall be given to the members in writing.

 

2.8                 Referendum.  No resolution adopted at any regular or special meeting of the members shall become effective until the expiration of ten (10) days after adoption.  Resolutions may be further suspended; provided that, if during said ten (10) day period, a written request signed by fifty (50) or more members is delivered to the Club’s General Manager asking that any resolution adopted at said meeting be submitted to the vote of the entire membership.  Resolution shall then be suspended until the result of the vote of the membership is ascertained.

 

2.9                 Submission.   of Matters to Members.  The Board of Directors may, by resolution receiving affirmative vote of eight (8) Directors, submit any matter to the members.  Upon the adoption of such resolution by the Board of Directors, the General Manager shall prepare an appropriate ballot setting forth the resolution or resolutions proposed for submission and mail the same to the members, together with a return envelope.  All signed ballots received by the General Manager with ten (10) days after the date of the mailing shall thereupon be canvassed by the Board of Directors and such resolution or resolutions submitted receiving more votes in favor thereof than opposed shall be declared adopted and shall have the same force and effect as if the same had been voted upon by the members at an annual or special meeting.

 

ARTICLE 3

 

Election of Directors

 

3.1                 Number and Term of Directors.  The Board of Directors of the club shall consist of fifteen (15) members, provided that five (5) members shall be elected each year, and for a term of three (3) years.  Vacancies occurring in the membership of the Board of Directors shall be filled by appointment by the President to fulfill the remaining term.  The immediate Past President shall serve as an ex-officio member of the Board.

 

3.2                 Nomination of Directors.  The President shall, at least five (5) weeks prior to each annual meeting, appoint a Committee of three (3) members, to be known as the Nominating Committee, whose duty it shall be to nominate and to have posted on the bulletin board of the Club at least four (4) weeks prior to the annual meeting a list of ten (1) candidates suggested by them as Directors for the ensuing year provided that any twenty-five (25) members of the Club may nominate a different candidate or candidates and post the same over their signatures on the bulletin board at least three (3) weeks prior to the annual meeting.  After the expiration of the time within which nominations may be made, the General Manager shall cause the names of all the properly nominated and eligible candidates to be printed, in alphabetical order and shall mail said list to each member along with a notice of the annual meeting.  The five (5) nominees receiving the highest number of votes cast shall be deemed elected.

 

3.3                 Regular Meetings.  Regular meetings of the Board of Directors may be held without notice and at such place as shall, from time to time, be determined by the Board of Directors.

 

3.4                 Special Meetings.  Special meetings of the Board of Directors may be called by the President, or in his absence, a Vice President, on one (1) day’s notice to each Director.  Special meetings shall be called by the President, Vice President or Secretary in like manner and on like notice on the written request of five (5) Directors.

 

3.5                 Quorum.  At all meetings of the Board of Directors, a quorum shall consist of eight (8) members.

 

3.6                 Powers of the Board of Directors.  The Board of Directors shall have power:

 

(a)                 To admit members;

 

(b)                 To suspend or forfeit the membership of any member for nonpayment of dues, assessments or any indebtedness or for any misconduct, and the Board of Directors shall be the judge of what constitutes misconduct;

 

(c)                 To make provisions for the admission of guests to the Club;

 

(d)                 To fill any vacancies that may occur in any office;

 

(e)                 To appoint, direct, and dismiss all employees and servants of the Club; the Directors are authorized to employ a General Manager for the club who will be charged with the general responsibility or the operation of the club as directed by the Board of Directors and who shall have authority to appoint or dismiss personnel for the operation of the club, subject to the control of the Board of Directors.

 

(f)                  To make rules for the use of the club by its members and for their conduct;

 

(g)                 To have charge of all the property, effects and assets of the Club including the management and general superintendence of its interests and affairs;

 

(h)                 To select and determine the appropriate location for the club and its facilities and to enter into contracts by and on behalf of the Club for appropriate construction and/or maintenance of its facilities;

 

(i)                   To establish and provide for such special or standing committees as they deem advisable and to prescribe the duties of such committees;

 

(j)                   To fix the initiation fees and dues of memberships;

 

(k)                 To fix or limit the membership of the Club.

 

3.7                 Order of Business at Annual Meetings.  The Board of Directors shall meet as soon as convenient after the annual meeting of the members for the purpose of electing officers and transacting such business as may properly come before it.

 

ARTICLE 4

 

Officers

 

4.1                 Officers.  The officers of the club shall be:  President, Vice President and Secretary-Treasurer.  The offices of Secretary and Treasurer may be combined.

 

4.2                 Term of Officers.  Officers of the Club shall be elected for a term of one (1) year and shall hold their offices for such term or until his successor is elected and qualified or until his earlier resignation, removal or inability to serve.  The Board of Directors may elect or appoint a member to serve out the term of such officer.

 

4.3                 President and Vice President.  The President, or in his absence, the Vice President shall preside at all meetings of the club and the Board of Directors.  The President shall be an ex-officio member of all committees.

 

4.4                 Secretary.  The secretary shall keep the records of the Club, shall be the custodian of its seal and shall discharge all other duties incident to that office.

 

4.5                 Treasurer.  The Treasurer shall consult with the General Manager of the club to assure that adequate financial records are maintained that will provide full and accurate accounts of the Club’s financial activities and that reports of the financial operations are provided to the Board of Directors and Shareholders of the Club.

 

ARTICLE 5

 

Notices-Bulletin Board

 

                An appropriate bulletin board shall be set up at some prominent place in the Club upon which Club notices shall be posted.  No notice except those authorized by these Bylaws shall be posted thereon without the consent of the Board of Directors or the President.

 

ARTICLE 6

 

Amendments

 

                Authority to adopt, alter or repeal the bylaws of the club is hereby vested in the Board of Directors of the Club, to be exercised by the affirmative vote of a majority of the total number of directors proved that the Board of Directors shall not adopt or repeal any bylaw; (1) changing the number of Directors or their term of office; (2) authorizing any assessment of members; (3) changing sections of these Bylaws dealing with the referendum and submission of resolutions to the vote of the members.

 

As adopted and amended on January 29, 1953, and amended and restated on October 29, 1998.